Finally – An Email Inbox Focused Personal Kanban Board


The Email Inbox – The real Personal Kanban frontier

I’ve been struggling for years with visualizing my personal work using Kanban.

Using a physical board isn’t that practical since a lot of the time I actually do my work I’m not at my office.

I then tried Kanban tools such as LeanKit, Trello (and even AgileZen…). This worked pretty well for a while, but I kept falling out of it. Something was missing.

Over time I realized that it relates to where so much of the work happens – in my email inbox. The overhead of creating Kanban cards based on emails I’m receiving and of syncing progress on the Kanban board to what’s going on in email proved to be too much of a bother for me. Maybe I’m not disciplined enough…

Then, a couple of months ago, Flow-e arrived on the Kanban tools scene. It seems like it’s built with people like me in mind. It provides Kanban-based flow visualization and management that’s tightly integrated into your email inbox.

I’m still learning and experimenting with how to integrate flow-e into my daily routine. From a user experience perspective, it’s doing exactly what I always wanted. It provides your email inbox as a backlog/queue to the left of your Kanban board and you can easily process your inbox and pull things into relevant work stages that you personalize.

Flow-e in action

It actually works beautifully. Setting it up to connect to my AgileSparks Google Apps account was a breeze. It smartly by default only loads the last 2 weeks into the “inbox” area which keeps you focused and keeps the app light and fast. You can easily configure your workflow. Here’s what I currently use:

Cards can originate from emails or you can just create them on your own. Threading is supported well. A new email on a thread is very easily associated with an existing thread/card that’s already in progress.

You can easily perform typical email actions such as replying, forwarding, archiving, and postponing, all within the Kanban board.

When it comes to mobile, I haven’t yet found a full kanban view. It does have a thoughtful responsive web design that allows you to process the inbox. This makes sense to me. I won’t necessarily manage my kanban on my phone but I definitely process my inbox on it. Having the option to do it directly in Flow-e reduces the risk that I’ll forget about it and just use google inbox directly.

My Wishlist

Aging/SLA information – I coach teams to look for cards that are aging too much in their process and see how they can help them flow. This is important in personal Kanban as well. Both for cards that originate from emails as well as cards created manually. (This is actually a power-up that the Flow-e team is considering…)

Analytics/Metrics like cycle times, CFDs, and some other insights can help me improve my flow. The added benefit of having this apply to my email inbox can make for an awesome combination.

Even better integration with inbox actions such as reminders, pinning and snoozing. Ideally, these actions should map to some action on your Kanban board. For E.g. move something to my “Ready/Next” queue when I pin it. Move it to “Later” when I snooze it. Add a “due date” according to the time I snooze it maybe? Or maybe add it as a “start date”. This will help people like me that WILL do some work directly in their inbox by mapping these inbox actions to an appropriate kanban/flow visualization.

The bigger picture

From a change management perspective, with Flow-e it’s now easy and natural to start experiencing Kanban at a personal level, with the hope that it will be a “gateway drug” to team/enterprise-level Kanban, which we know is a “gateway drug” towards other agile practices and behaviors. I’m already thinking about how we could leverage Flow-e as part of the AgileSparks Way. Maybe get leaders in the organization to start using Personal Kanban as part of learning about Flow, Kanban, and agility…

Interested to try it out? Here’s my referral URL…

Subscribe for Email Updates:



Software Development
Lean Software Development
Professional Scrum Master
System Integration Environments
Scrum Master Role
Continuous Deployment
Advanced Roadmaps
RTE Role
Legacy Enterprise
Effective Agile Retrospectives
Lean Budgeting
Risk Management on Agile Projects
Scrum and XP
Lean and Agile Principles and Practices
Story Slicing
Hybrid Work
Iterative Incremental Development
Agile Community
Continuous Improvement
Managing Projects
Agile Project
Agile Product Development
Certified SAFe
Lean-Agile Software Development
Agile for Embedded Systems
Agile Testing Practices
Jira Plans
Agile Program
Limiting Work in Progress
Agile Release Management
SAFe Release Planning
Agile Games and Exercises
Legacy Code
Lean Agile Management
Introduction to Test Driven Development
Agile in the Enterprise
Coaching Agile Teams
Agile Games
SAFe DevOps
ALM Tools
Agile Contracts Best Practices
Scrum Primer
The Kanban Method
Accelerate Value Delivery At Scale
Lean Agile
Kanban Game
Lean Agile Leadership
Portfolio for Jira
Operational Value Stream
Lean Startup
Agile Techniques
Entrepreneurial Operating System®
Professional Scrum with Kanban
Lean Risk Management
Risk-aware Product Development
Product Management
What Is Kanban
Quality Assurance
Continuous Delivery
Agile and DevOps Journey
Releases Using Lean
speed @ scale
Program Increment
Agile Exercises
Agile Release Planning
The Agile Coach
Software Development Estimation
An Appreciative Retrospective
Built-In Quality
PI Objectives
Release Train Engineer
Agile Outsourcing
Lean Agile Basics
Nexus and Kanban
Scrum Guide
Test Driven Development
Development Value Streams
Agile Israel Events
Reading List
Acceptance Test-Driven Development
Perfection Game
Nexus and SAFe
Agile Delivery
speed at scale
Principles of Lean-Agile Leadership
Applying Agile Methodology
Artificial Intelligence
Scaled Agile Framework
A Kanban System for Software Engineering
Nexus vs SAFe
Lean and Agile Techniques
Sprint Retrospectives
Agile Israel
Implementation of Lean and Agile
System Archetypes
Value Streams
Jira Cloud
Games and Exercises
ART Success
Agile India
Agile Assembly Architecture
Kanban Kickstart Example
Agile Development
Achieve Business Agility
Rapid RTC
Scrum Master
Systems Thinking
PI Planning
Sprint Iteration
Scrum Values
Engineering Practices
Manage Budget Creation
Agile Product Ownership
Agile Basics
Sprint Planning
Process Improvement
Risk Management in Kanban
Business Agility
lean agile change management
Nexus Integration Team
Agile Mindset
Lean Agile Organization
Product Ownership
Agile Marketing
Professional Scrum Product Owner
Large Scale Scrum
Enterprise DevOps
Scrum With Kanban
Elastic Leadership
ScrumMaster Tales
System Team
Agile Project Management
Change Management
Continuous Planning
AI Artificial Intelligence
Kanban 101
IT Operations
Pomodoro Technique
Implementing SAFe
Kanban Basics
Agile Risk Management
Lean-Agile Budgeting
Daily Scrum
Continuous Integration
Introduction to ATDD
Managing Risk on Agile Projects
Enable registration in settings - general

Contact Us

Request for additional information and prices

AgileSparks Newsletter

Subscribe to our newsletter, and stay updated on the latest Agile news and events

This website uses Cookies to provide a better experience
Shopping cart